Business Support Administrator

Company: HKA Birmingham
Location: Washington
Posted on: November 2, 2024

Job Description:

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience.As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.As part of the HKA team you can expect:

• A robust company culture and work environment
• The opportunity to make a direct impact on the success and development of our global business.
• The ability to leverage HKA's continued evolution and growth into new industries as a path forward in your career growth.The Opportunity:As HKA continues to grow, we're excited to add a Business Support Administrator to our Washington, DC office! We're looking for someone with a work history showing stability and commitment, with familiarity in Corporate/Professional Services environments. You'll provide vital administrative support and manage office tasks. If you have strong critical thinking, attention to detail, professionalism, excellent communication, and organizational skills, and enjoy working with a large team and diverse audiences, this role is for you!Compensation:HKA offers a range between $33.00 to $37.50 per hour, depending upon qualifications and relevant experience. The position qualifies for overtime pay and full benefit eligibility including Health/Dental/Vision Insurance, Retirement Plan, Paid Time Off and much more!Responsibilities:
• Manage General Office Administration:
  • Maintaining professional office appearance (kitchen, conference rooms, communal spaces)
  • Shipping and receiving parcels (FedEx/UPS/US Mail)
  • Assisting with meeting planning and event coordination (ordering lunches)
  • Coordinating local employee and client events
  • Ordering, maintaining, and organizing office supplies
  • Liaising with building management and local vendors
  • Managing off-site storage
  • Visitor management
  • Assisting with local recruiting coordination and employee onboarding
  • Assisting colleagues with administrative tasks as needed
  • Partnering on client invoicing, CRM maintenance, and system updates
  • Other tasks as requested
  • Support administrative assistance projects for multiple Partners:
    • Time and expense entry
    • Calendar management
    • Complex business travel arrangements
    • Meeting coordination
    • Project support (binder preparation, document preparation, scan/copy/print jobs)
    • Project administration (preparing engagement letters, conflict checks, engagement commencement)
    • Other tasks as required/requestedSkills and Experience:
      • 3+ years of Administrative Experience in a Corporate Setting, with a strong preference for Professional Services organizations.
      • Ability to work on-site in Washington, DC, 4-5 days a week.
      • Ability to work overtime as needed.
      • Extensive experience managing conflicting requirements, and tasks requiring critical thinking and problem solving.
      • Experience in Customer or Client Communication
      • Demonstrable expertise using various tools and software, especially Microsoft Office (Outlook, Word, Excel, PowerPoint).What we offer:At HKA we recognize that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA.ED&I at HKA:HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information.All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with applicable legislation.
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Keywords: HKA Birmingham, Montgomery Village , Business Support Administrator, Other , Washington, Maryland